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Freedom of information

Forest Products Commission Information Statement

The Freedom of Information Act 1992 (FOI Act) gives the public the right to access information held by Government agencies and local and public authorities that is not publicly available.

It is the aim of the Forest Products Commission (FPC) to make information available promptly and at the least possible cost, and wherever possible documents will be provided outside the Freedom of Information (FOI) process.

If information is not routinely available, the FOI Act provides the right to apply for documents held by the FPC and to enable the public to ensure that personal information in documents is accurate, complete, up to date and not misleading.

The FPC is governed by the Forest Products Act 2000 and some sections of the Forest Management Regulations 1993.

Information about the FPC’s role, structure, values and our commitment to sustainable forest management is available on the About us page.

How the FPC's functions affect members of the public

Functions performed by us that affect members of the public include (but are not limited to):

  • impact of field operations such as road construction and timber harvesting on local amenity values or local convenience;
  • the provision of employment, especially in rural areas;
  • access to resources; and
  • markets for resources.

Information on how we engage with our stakeholders is available on our Stakeholder Engagement page.

Documents

What is a document?

The glossary contained in the FOI Act defines a ‘document’ as:

  • any record
  • any part of a record
  • any copy, reproduction or duplicate of a record, or
  • any part of a copy, reproduction or duplicate of a record.

Records can include files, computer printouts, maps, plans, photographs, tape recordings, films, video tapes and electronically stored information.

Documents held by the FPC and are available on our website at no cost:

  • Information sheets
  • Industry development plans
  • Policies and procedures
  • Statement of Corporate Intent
  • Strategic Plan
  • Annual Reports

The types of documents held by the FPC for which an FOI Application is needed includes (but is not limited to):

  • Administrative information, Audit reports and supporting documentation
  • Business plans
  • Contract information
  • Incident reports
  • Internal memos
  • Ministerial correspondence, briefing notes
  • Minutes, agendas and papers of meetings
  • Staff or human resources information
  • Records relating to the administrative operations of FPC
  • Service level agreements / Memorandum of understandings
  • Tender / quotation responses
  • Unpublished and working drafts

FOI procedures and access arrangements

Amendments to personal information

Members of the public who believe that personal information held by the FPC is inaccurate, incomplete, out of date or misleading, may apply in writing to have the information corrected. Applications of this nature, which are free, should be sent to our FOI Coordinator.

Lodging your FOI request

Applications under the FOI Act can only be lodged in writing and must:

  • be made in writing;
  • provide sufficient information so that the documents requested can be identified;
  • provide an Australian address to which notices can be sent; and
  • include any application fee payable.

The applications may be the form of a letter or you can use our FOI application form.

Applications should be addressed to:

Freedom of Information Coordinator
Forest Products Commission
Locked Bag 888
PERTH BUSINESS CENTRE WA 6849

Your application will be acknowledged in writing and you will be notified of the decision within 45 days.

FPC fees and charges

A scale of fees and charges is set under the Freedom of Information Regulations 1993. Apart from the application fee for non-personal information, all charges are discretionary. The charges are as follows.

Type of fee  
Personal information about the applicant No fee
Application fee (for non-personal information) $30
Type of charge  
Charge for time taken dealing with the application $30 per hour
Access time supervised by staff $30 per hour
Employee time for photocopying $30 per hour
Per photocopy $0.20
Transcribing information from tape, film or computer $30 per hour
Duplicating a tape, film or computer information Actual Cost
Deposits  
Financially disadvantaged applicants or those issued with the prescribed pensioner concession cards Any charges reduced by 25%
Advance deposit may be required 25%

 

Notice of decision and right of review

Forms of access

Access to documents can be granted by way of inspection, a copy of a document, audio or video tape, a computer disk, or a transcript of a recorded shorthand or encoded document from which words can be reproduced.

Where the agency is unable to grant access in the form requested, access may be given in a different form.

Notice of decision

As soon as possible but in any case, within 45 calendar days a notice of decision will be provided and include information such as:

  • the date the decision was made;
  • the name and designation of the person who made the decision;
  • if access to a document is refused, the reasons for refusing access; and
  • information on the right to review and the procedures to be followed to exercise those rights.

Rights of review

Internal review

Applicants who are dissatisfied with a decision of the FPC are entitled to ask for an internal review by the FPC. Applications should be made in writing within 30 calendar days of receiving the notice of decisions. Applicants will be notified of the outcome of the review within 15 calendar days.

External review

If the applicant disagrees with the results of the internal review they can apply to the Information Commissioner for an external review. A request for an external review must be submitted within 60 calendar days of the notice of decision for internal review (or 30 calendar days for third parties). 

No fees or charges are applied to internal or external reviews. 

Further information

For questions or queries relating to FOI requests, please contact:

Freedom of Information Coordinator
Forest Products Commission
Locked Bag 888
PERTH BUSINESS CENTRE WA 6849

Telephone: (08) 9363 4600
Facsimile: (08) 9363 4601
Email: info@fpc.wa.gov.au